To be moderator for a VHNA meeting, you should:

  1. Get the current agenda template document from the meeting host (typically the webmaster). Usually the latest version of the template document will be partially filled in an and a link sent to you by the meeting host at least a week before the meeting. But you can also find one in the Templates folder.
  2. Send an email to the listserv asking for agenda items the week before the meeting.
  3. Send the initial agenda to the meeting host by the Saturday before the meeting. The host will add this revision to the agenda document. You can continue to send the host revised agenda documents up to meeting time.
  4. Attend the VHNA meeting, welcome newcomers and then follow the agenda. Note that the meeting host will turn on closed captions and a cloud recording of the meeting, so these will be made available to the scribe along with a chat log after the meeting is done.
  5. Be sure to determine a date, moderator and scribe for the next meeting.

We have standardized on using the Microsoft .docx format for the minutes. Please use this document format whenever submitting minutes.

If you have any questions about this process, please contact the webmaster.